Continuing, Full Time Appointment
Professional Employee Level 4/5 
Annual salary $70,037 – $87,716pa + 17% superannuation & 6 weeks annual leave
Casuarina Campus | Larrakia Country

About the Position
As the Records & Archives Officer, you will be responsible for supporting the effective management of university records and information assets across both physical and digital environments. This includes creation or capture, classification, retention and storage, sentencing, disposal and archiving. 

The role requires administrative level knowledge of Content Manager (TRIM) as the University’s core Electronic Document and Records Management System (EDRMS), and proficiency in use of the Microsoft 365 suite

About You
To be successful, you will require:

• Education, training and/or relevant experience equivalent to a Certificate III / IV in Records and Information Management or a willingness to undertake training to obtain qualifications
• Sound knowledge of records and information management principles, processes and application in practice
• Sound knowledge of electronic document records management systems (EDRMS)
• Demonstrated experience in appraisal and sentencing records using retention and disposal schedules
• Proven experience in records classification, retention, disposal and auditing functions
• Commitment to the University’s values.

Additional Key Selection Criteria at Level 5

• Demonstrated high-level experience administering and supporting Content Manager (TRIM)
• Sound understanding of the management of corporate and student records within a TAFE and/or Higher Education environment
• Good understanding of management of records and information across Microsoft 365 platforms
• Ability to contribute to strategic information management initiatives and projects

Appointment is contingent upon receipt of a satisfactory National Criminal History check and a valid NT Working with Children clearance

Remuneration 
Appointment to this role will be at Professional Employee Level 4/5. The base salary will be in the range of $70,037 - $87,716 per annum. The total remuneration package will be in the range of $81,943 - $102,627 per annum, including 17% superannuation.

First Nations Priority Recruitment Measures 
While this vacancy is open to all applicants, First Nations applicants are strongly encouraged to apply & will be granted priority consideration for this vacancy, in accordance with s57 of the Anti-Discrimination Act 1992 (NT) 1992. More information on First Nations Priority Recruitment at CDU and how to apply, available here
 
Access Full Position Description
To view the full position description, please click the Apply link which will direct you to our CDU job site, then select Job Attachments.

What’s in it for you?

• An enviable lifestyle in the spectacular Northern Territory
• 17% superannuation
• Up to six weeks of paid annual leave
• Up to 26 weeks of paid parental leave (eligibility criteria apply)
• Recognition of prior service with another Australian university/NT Government for Long Service Leave (eligibility criteria apply)
• Ability to negotiate transfer of leave entitlements under the Public Employment (Mobility) Act 1989
• Free on-campus parking in designated areas
• Employee Assistance Program
• Salary Packaging opportunities
• An employer who values your contribution to building a bigger, better and stronger University
• Work with a University committed to changing people’s lives for the better through training, education, and research
• Opportunities for professional development, paid study and career progression
• Access to over 5,000 courses via LinkedIn learning corporate membership

How to Apply
All applications must be received online via the ‘apply’ button and should include your resume and a cover letter outlining your interest in the role and relevant skills and experience.

For a confidential discussion about the position please contact Monique Renz, Senior Manager IT Compliance on 08 •••• •626 or email [email protected]

Do you need support? 
CDU endeavours to establish and maintain effective systems and processes that support a flexible and inclusive workplace culture. 
Adjustments can be made to support you throughout the application and selection process, as well as during employment, in line with the University’s Workplace Adjustment Policy and Procedure
 
Diversity and Inclusion
At CDU, we actively celebrate our diversity and believe that our differences will make CDU the most connected University in Australia. We are committed to maintaining a culture where every member of our University community feels respected, safe, encouraged to speak up and supported in achieving their professional goals, and that they truly belong.
 
Applications from First Nations people, women at all levels, culturally and racially marginalised people, people with disability, neurotypical and neurodiverse people, LGBTQIA+ people, people with family and caring responsibilities and people at all stages of their careers are welcomed.

Work Health and Safety
CDU is committed to providing a physical and psychological safe working environment. Confidential support can also be provided to employees who may be experiencing domestic, family, or sexual violence outside the workplace. 
 
Charles Darwin University is guided by our core values of Courage, Kindness, Openness, Innovation, and Leadership, which shape our daily actions and decisions. CDU is committed to being a safe and inclusive organisation for everyone. 
 
As part of the Charles Darwin University’s commitment to providing a safe, respectful and rewarding workplace, and to meeting our legal obligations, we ask candidates to declare whether they have ever been investigated for an allegation of Gender Based Violence or found to have engaged in conduct that constitutes Gender Based Violence, in any previous employment or through any legal process. 
 
This information assists us to comply with the National Higher Education Code to Prevent and Respond to Gender Based Violence and will be considered when assessing a candidate’s suitability for employment, to help ensure the safety of our University community. 

You make CDU. And we want you to be exactly who you are.  

Applications Close: Monday 29th June 2026